Automatic response and zero patients lost from waiting time
More than 40% of patients who don't receive a response in the first hour choose another clinic. This system guarantees immediate response and automatic reminders from day one — no complications.
< 90 seg
First response
24/7
Always available
0
Unanswered leads
48h
Initial setup
The problem
Every clinic, regardless of size, faces the same basic problem: patients who write outside business hours, requests piling up on WhatsApp or the web form, and receptionists who can't respond to everything at once.
The first system any clinic should have doesn't need to be complex: it just needs to ensure no patient goes unanswered and no one forgets their appointment.
40%
of patients choose another clinic without a 1h response
30%
no-show rate in clinics without automatic reminders
3h
average response time in clinics without automation
How the system works
A simple 4-step flow that guarantees immediate response, confirms the appointment and sends automatic reminders with no manual intervention.
Lead arrives
WhatsApp, web form or Google Business
Response in < 90s
Appointment availability sent automatically
Appointment confirmed
Calendar entry + doctor notification
Reminders
24h and 2h before — patient confirms
What this level includes
- ✓ 1 entry channel (WhatsApp or web form)
- ✓ Automatic availability response in < 90 seconds
- ✓ Appointment confirmation and calendar registration
- ✓ Automatic reminder 24h before appointment
- ✓ 2h reminder for patient confirmation
- ✓ Doctor or receptionist notification
Available in higher levels
- ○ Multi-channel (Instagram, forms, Google)
- ○ Consultation type qualification
- ○ Additional 48h reminder
- ○ Post-consultation follow-up and reactivation
- ○ AI classification and monthly reports
Ideal for
Clinics with 1–2 doctors and fewer than 30 weekly requests that want to stop losing patients from slow response, without implementing a complex system from the start.
What we automate exactly
The first step is the most important
Book a free consultation and in 30 minutes we'll show you how to implement this system in your clinic this very week.
I want to start with this systemOther levels for clinics & practices